GRADY McWHINEY RESEARCH FOUNDATION
dba TEXAS FRONTIER HERITAGE & CULTURAL CENTER

BUSINESS MANAGER
Job Description

Reporting Relationship:
This position reports directly to the Executive Director, but maintains working relationships to the additional positions of President, Vice President, Historian-in-Residence, Collection Manager, Press Project Manager, and Facilities Manager.

Basic Description of Responsibilities:
This position is responsible for management of budgets; accounts payable; accounts receivable; book inventory; merchandise inventory; royalty accounting; payroll; investments; monthly, quarterly, and yearly reports for local, state and Federal governments, as required.  In addition, this position is the liaison with the accounting firm in charge of the yearly Federal tax return and the financial audit and will compile all data requested by the accounting firm in order to attain complete and accurate information.  This individual will maintain the Foundation’s finances on a daily basis and will advise Executive Management on the status of the Foundation’s finances, as requested.  Tracking grants and other activities associated with non-profit and charitable activities is essential in maintaining the Foundation’s status of public charity, as described by the Internal Revenue Service in section 509(a)(2) of the Code.  The supervision of student workers by delegating specific responsibilities, appropriate authority, and direction to them is an important aspect of the position, because of the close relationship between the Foundation and local universities.  There will be occasional evenings, weekends, and out-of-town travel as necessary to support the Foundation’s activities.  The position requires the ability to address fluid situations as they arise.  Other duties include: order office supplies to maintain the position; answer telephones and deliver messages in a timely fashion; production of written and oral correspondence as needed.   Additional duties not listed may be required as situations arise.

Education, Experience, and Skills:
Minimum requirements: undergraduate degree in accounting; 1-2 years experience in accounting procedures; an advanced understanding of office methods, procedures, and practices; the ability to lift a minimum of 30 lbs.  Computer literacy required, with knowledge in Microsoft Office, including Word, Outlook, and Excel, and other accounting software.  A background in retail sales and experience in WolfePak or POS (point of sale) software is helpful, but is not required.  Writing/proofreading skills and an understanding of the English language (both written and oral) are required.  Organization, prioritization, judgment, and problem-solving skills will be challenged.  The ability to train, motivate, and manage student workers in an office environment is essential.  This employee should be a team player; attentive to daily appearance; and maintain good housekeeping traits.

Applications will be accepted beginning April 14, 2008.  The deadline for application is May 16, 2008.

The start date of the position is June 16, 2008.

Grady McWhiney Research Foundation is an equal opportunity employer.